PART 1 – ABOUT THIS POLICY
All Abilities Therapy and Support Services and it’s affiliates is committed to protecting the privacy of personal information we collect and hold about individuals.
All Abilities Therapy and Support Services and it’s affiliates complies with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth), other privacy laws that govern how private sector health service providers handle your personal information (including your health information), Occupational Therapy Australia’s Code of Ethics (2014) and Speech Pathology Australia’s Code of Ethics (2010).
All Abilities Therapy and Support Services and it’s affiliates is a private allied health practice under the ownership of Lyndal Evans and Emma King.
PART 2 – HOW ALL ABILITIES THERAPY AND SUPPORT SERVICES AND IT’S AFFILIATES HANDLES YOUR PERSONAL INFORMATION
2.1 All Abilities Therapy and Support Services and it’s affiliates Legal Obligations
In order to provide you with the health care services that you have requested, All Abilities Therapy and Support Services and it’s affiliates will need to collect and use your personal information. If you provide incomplete or inaccurate information to us or withhold personal and health information from us we may not be able to provide you with the services you are seeking.
2.2 What information does All Abilities Therapy and Support Services and it’s affiliates collect?
We will only collect the information we need for the particular function or activity we are carrying out.
We collect information from you that is necessary to provide you with relevant allied health services and to manage our relationship with you. The information we collect includes: your name, date of birth, address, health fund details and information about your health history and family history. We require this information to assist the clinician to diagnose and/or treat you.
2.3 How does All Abilities Therapy and Support Services and it’s affiliates collect health information?
We will usually collect your health information directly from you. Sometimes, we may need to collect information about you from a third party (such as a relative or another health service provider).
2.4 How does All Abilities Therapy and Support Services and it’s affiliates use your information?
All Abilities Therapy and Support Services and it’s affiliates uses your personal information for the purpose you have given the information to us. We will use your information to provide allied health services to you, to manage our relationship with you and to contact you in relation to matters concerning your care. We may also use your information for other purposes permitted under the Privacy Act 1988.
We may disclose your information to the following people:
(a) disclosure to other health professionals involved in your treatment
Your personal information will generally only be used by the clinician involved in your care, however on occasion your care may be provided by a number of health professionals (for example., speech pathologist, occupational therapist and/or psychologist) working or consulting together. We may disclose your information to these health professionals as part of the process of providing your care and to other health professionals involved in your care.
(b) the referrer
All Abilities Therapy and Support Services and it’s affiliates will usually send a discharge summary to the referrer (i.e., your medical practitioner) following discharge from All Abilities Therapy and Support Services and it’s affiliates or at other times, as required for your care.
If you do not wish us to provide a copy of your discharge summary to the referrer you must let us know. Also, if the referrer’s details have changed please let us know.
(c) Relatives, guardian, close friends or legal representative
We may provide information about your condition to your parent, child, other relatives, close personal friends, guardians, or to a responsible person for you, unless you tell us that you do not wish us to disclose your health information to any such person.
Other uses and disclosures
In order to provide the best possible environment in which to treat you, we may also use or disclose your personal and health information where necessary for:
• activities such as quality assurance processes, accreditation, audits, risk and claims management, patient satisfaction surveys and staff education and training;
• invoicing, billing and account management;
• to liaise with your health fund, Medicare or the Department of Veteran’s Affairs and where required provide information to your health fund, Medicare or the Department of Veteran’s Affairs to verify treatment provided to you;
• the purpose of sending you standard reminders, for example for appointments and follow-up care, by text message or email to the number or address which you have provided to us.
(f) Other uses with your consent
With your consent we may also use your information for other purposes such as including you on a marketing mail list, or research. Please note, however, that unless you provide us with your express consent for this purpose, we will not use your information in this way. We will not disclose your personal information to any individual who is outside Australia.
2.5 Access to and correction of your health information
You have a right to access the personal and health information that we hold about you. You can also request an amendment to your personal and health information should you believe that it is inaccurate.
If we do not agree to change your medical record/personal information in accordance with your request, we will permit you to make a statement of the requested changes and we will enclose this with your record.
Should you wish to obtain access to or request changes to your health record you can ask for our Privacy Officer (see details below) who can give you more detailed information about All Abilities Therapy and Support Services and it’s affiliates’ access and correction procedure.
Please note that All Abilities Therapy and Support Services and it’s affiliates may recover reasonable costs associated with supplying this information to you.
2.6 Data Quality
All Abilities Therapy and Support Services and it’s affiliates will take reasonable steps to ensure that your personal information which we may collect, use or disclose is accurate, complete and up-to-date. Please be advised that if your contact details change it is your responsibility to inform us in writing of these changes. Failure to do so may result in information being sent to an incorrect address. To update your details ask our administration for a change of details form or complete our online form through the website.
2.7 Data Security
All Abilities Therapy and Support Services and it’s affiliates will take reasonable steps to protect your personal information from misuse, interference, loss, unauthorised access, modification or disclosure. We use technologies and processes such as access control procedures, network firewalls, encryption and physical security to protect your privacy.
All Abilities Therapy and Support Services and it’s affiliates will destroy or permanently de-identify any of your information which is in its possession or control and which is no longer needed for the purpose for which it was collected provided All Abilities Therapy and Support Services and it’s affiliates is not required under an Australian law or court/tribunal or otherwise to retain the information.
2.8 What to do if you have a complaint about privacy issues
(b) All Abilities Therapy and Support Services and it’s affiliates does not agree to provide you with access to your personal information; or
(c) you have or a complaint about our information handling practices,
You can lodge a complaint with or contact our Privacy Officer on the details below. We will promptly review your complaint and provide a response to you.
2.9 How to contact us if you have a complaint about privacy issues
By letter: Privacy Officer, All Abilities Therapy and Support Services and it’s affiliates (Suite 3003C, 29-57 Station St Penrith NSW 2750)
By email: firstname.lastname@example.org
By telephone: (02) 43731 3469
PART 3 – HOW ALL ABILITIES THERAPY AND SUPPORT SERVICES AND IT’S AFFILIATES HANDLES YOUR PERSONAL INFORMATION WHEN YOU VISIT OUR WEBSITE
When you use our website, we do not attempt to identify you as an individual user and we will not collect personal information about you unless you specifically provide this to us.
Sometimes, we may collect your personal information if you choose to provide this to us via an online form or by email, for example, if you:
• submit a general enquiry via our contacts page;
• send a written complaint or enquiry to our Privacy Officer.
When you use our website, our Internet Service Provider (ISP) may record and log for statistical purposes the following information about your visit:
• your computer address;
• your top level name (for example, .com.,gov., .org, .au etc.);
• the date and time of your visit;
• the pages and documents you access during your visit; and
• the browser you are using.
Our web-site management agent may use statistical data collected by our ISP to evaluate the effectiveness of our web-site.
A “cookie” is a device that allows our server to identify and interact more effectively with your computer. Cookies do not identify individual users, but they do identify your ISP and your browser type.
This website uses temporary cookies. This means that upon closing your browser, the temporary cookie assigned to you will be destroyed and no personal information is maintained which will identify you at a later date.
Personal information such as your email address is not collected unless you provide it to us. We do not disclose domain names or aggregate information to third parties other than agents who assist us with this website and who are under obligations of confidentiality. You may be able to configure your browser to accept or reject all cookies and to notify you when a cookie is used. We suggest that you refer to your browser instructions or help screens to learn more about these functions. However, please note that if you configure your browser so as not to receive any cookies, a certain level of functionality of the All Abilities Therapy and Support Services and it’s affiliates website and other websites may be lost.
3.3 Links to third party websites
We may create links to third party websites. We are not responsible for the content or privacy practices employed by websites that are linked from our website.
3.4 Use and disclosure